ART INNOVATION
PRIVACY POLICY & GDPR NOTICE
Data Protection, Privacy, and International Processing Notice
1. INTRODUCTION
This Privacy Policy and GDPR Notice (“Privacy Policy”) describes how Art Innovation (“Organizer”, “Art Innovation”, “we”, “us”, “our”) collects, stores, processes, transfers, archives, and uses personal data and submitted materials in connection with its open calls, exhibitions, digital platforms, communication activities, promotional initiatives, and related operations.
By accessing the website, submitting materials, participating in an open call, registering for communications, or interacting with Art Innovation platforms, the user (“Participant”, “Artist”, “User”, “you”) acknowledges and accepts the practices described herein.
2. DATA CONTROLLER
The Data Controller is:
Art Innovation
[Insert Legal Entity Name]
[Insert Address]
[Insert Contact Email]
[Insert VAT / Registration Number if applicable]
3. PERSONAL DATA COLLECTED
Art Innovation may collect and process the following categories of personal data:
• full name;
• artistic name;
• email address;
• telephone number;
• billing information;
• payment confirmations;
• social media handles;
• IP address;
• browser and device information;
• geolocation information where available;
• uploaded files and submitted artworks;
• biographies and artist statements;
• photographs and audiovisual materials;
• communication records;
• technical platform activity;
• metadata and analytics information.
4. PURPOSES OF PROCESSING
Personal data may be processed for the following purposes:
• administration of open calls and exhibitions;
• submission review and curatorial evaluation;
• participant identification and communication;
• payment processing and accounting;
• technical platform management;
• publication and promotional activities;
• social media dissemination;
• newsletters and marketing communications;
• institutional archiving;
• historical documentation;
• legal compliance;
• fraud prevention and platform security;
• dispute management and chargeback defense;
• audience analytics and communication optimization.
5. LEGAL BASIS FOR PROCESSING
Processing may occur on one or more of the following legal bases:
• consent of the Participant;
• performance of contractual or pre-contractual obligations;
• legitimate interests pursued by Art Innovation;
• compliance with legal obligations;
• protection against fraud, abuse, or unauthorized activity.
6. INTERNATIONAL DATA TRANSFERS
Participants acknowledge and agree that personal data and submitted materials may be transferred, processed, stored, or accessed internationally through:
• cloud storage services;
• hosting providers;
• payment processors;
• email and newsletter services;
• social media platforms;
• media and communication networks;
• external collaborators and service providers.
Such transfers may occur outside the European Economic Area (EEA).
Where required by applicable law, Art Innovation shall implement reasonable safeguards for international data transfers.
7. PUBLICATION AND COMMUNICATION RIGHTS
By participating in Art Innovation activities, Participants authorize Art Innovation to publish and disseminate:
• names;
• artist names;
• biographies;
• interviews;
• submitted images and videos;
• exhibition documentation;
• social media content;
• promotional materials.
Such publication may occur through websites, social media platforms, catalogs, press releases, newsletters, partner publications, advertising campaigns, and institutional archives without additional approval or compensation.
8. SOCIAL MEDIA AND THIRD-PARTY PLATFORMS
Art Innovation may use third-party platforms including Instagram, Meta platforms, TikTok, YouTube, Vimeo, LinkedIn, Stripe, PayPal, Mailchimp, Google services, and similar providers.
Art Innovation shall not be liable for independent processing activities, algorithmic dissemination, moderation policies, outages, or data practices implemented by such third-party platforms.
Users are encouraged to review the privacy policies of third-party providers independently.
9. PAYMENT PROCESSING
Payments may be processed through third-party providers including Stripe, PayPal, banks, or payment gateways.
Art Innovation does not store full credit card information.
Financial transactions are subject to the terms, security measures, and privacy practices of the relevant payment providers.
10. DATA RETENTION
Art Innovation may retain personal data, submissions, and archival materials for:
• operational purposes;
• legal compliance;
• institutional archives;
• historical documentation;
• future promotional activities;
• dispute management;
• fraud prevention.
Certain archival and institutional records may be retained indefinitely where legally permissible.
11. PARTICIPANT RIGHTS UNDER GDPR
Where applicable under GDPR or similar laws, Participants may have the right to:
• access personal data;
• request rectification;
• request deletion;
• restrict processing;
• object to processing;
• request data portability;
• withdraw consent where processing is based on consent;
• lodge complaints with competent supervisory authorities.
Requests may be submitted to the contact address indicated in this Privacy Policy.
12. SECURITY MEASURES
Art Innovation implements commercially reasonable technical and organizational measures intended to protect personal data against unauthorized access, loss, misuse, disclosure, alteration, or destruction.
However, no digital transmission, storage system, or online platform can be guaranteed to be completely secure.
Participants acknowledge and accept the inherent risks associated with online communications and internet-based services.
13. COOKIES AND ANALYTICS
Art Innovation websites and digital platforms may use cookies, analytics services, tracking technologies, and related tools to:
• improve platform functionality;
• monitor performance;
• analyze audience engagement;
• optimize communications;
• prevent abuse and unauthorized activity.
By using Art Innovation platforms, Users consent to such technologies where permitted by applicable law.
14. MINORS
Art Innovation does not knowingly collect personal data from minors where prohibited by applicable law.
Participants under the age of legal majority in their jurisdiction should participate only with appropriate parental or legal guardian authorization where required.
15. CHANGES TO THIS PRIVACY POLICY
Art Innovation reserves the unrestricted right to modify, supplement, replace, or update this Privacy Policy at any time.
Updated versions shall become effective upon publication through official channels.
16. GOVERNING LAW
This Privacy Policy shall be governed by the laws of the jurisdiction in which Art Innovation is legally established, without prejudice to mandatory data protection rights applicable under local law.
17. CONTACT
For privacy, GDPR, or data protection inquiries, contact:
[Insert Contact Email]
[Insert Legal Address]
[Insert Additional Legal Information if applicable]
18. ACCEPTANCE
By submitting materials, accessing Art Innovation platforms, participating in open calls, or interacting with Art Innovation services, Participants acknowledge that they:
• have read this Privacy Policy;
• understand this Privacy Policy;
• consent to the processing described herein;
• accept international processing and archival retention practices as described above.